Contracts Management

Mobirise Website Builder


Gain a 360-degree view of your contracts throughout the life cycle to ensure fast response times, complete contract data access, and compliant management.

Good Contract Management is the basis on which every company runs its business. It is a global and complex task because different departments are involved in the process of creating and managing contracts.
From the legal department to purchasing, accounting, and controlling; from auditing to management – almost every area of a business is affected. 

With electronic Contract Management, you centrally manage all contract documents throughout your company in compliance with legal regulations. What's more, authorized employees can access these documents regardless of business area, language, location, or device used.

Contracts, an essential part of business operations 

  • Manage contracts company-wide in a uniform way
  • Automatically steer & accelerate contract processes
  • Fulfill contractual obligations & dates, meet all deadlines
  • Stay fully compliant
  • Access to every contract, at any time or place
  • Costs & risks under control
  • Multi Language interface
  • Desktop, Browser and Mobile access

Power features

  • Contract cockpit with the most important contract parameters.
  • User-friendly filing and search dialogs.
  • Templates for contract documents.
  • Folder structure based on typical document categories.
  • Automatic notifications.
  • User management with groups and roles.
  • Manage internal and external contacts.
  • Processing history of contract files.
  • Contract documents with integrated audit trail.
  • Deadline management with calendar for notice dates, extensions, and contract end dates.
  • Targeted searches for contract data and parameters.
  • Various filter and sorting options.
  • Favorites function for frequently accessed.
  • Contracts and contract documents.
  • Data encryption in transit & at rest
  • On-Prem, Private Cloud, SaaS.

One Solution

For all Contract Types

  • Loan agreements
  •  Framework agreements
  •  Customer and supplier contracts
  •  Rental, tenancy and leasing contracts
  •  Employee contracts
  • Licenses and related documents (maintenance, SLAs), etc
  •  Company agreements
  •  Corporate agreements
  •  Communication (executive, supervisory board, corporate governance)
  •  Insurance policies
  •  Investments

Human Resources Central

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Manage and process everything digitally, whether it's a question about job applicant criteria for the hiring department or about severance agreements for the legal team, you steer documents and the associated tasks to the right colleagues.

Store all HR information in clearly structured electronic files and access the data from anywhere.
You transparently manage processes and verifiably meet compliance requirements from data protection to audit-proof archiving

Use Cases
Digital personnel & applicant files

Bringing together personnel & applicant documents, data from HR & accounting systems, integrated material resources files, etc

Digital file access

Enable employees to file digital requests & access their personnel files from any location

Electronic requests

Digitally file & approve vacation requests and remain fully transparent.
Scan gas station receipts, parking tickets and more on a mobile device & directly submit them

Skills management

Get an overview of all employees' skills and manage ongoing professional development, certifications & training

Automated onboarding/offboarding

Manage the provision & return of access cards by IT, company vehicles & office equipment by purchasing, and much more

Transparent employee lifecycle

With version control and a uniform folder structure with complete transparency, you have complete oversight over the employee lifecycle.

The advantages

  • Quickly locate & process HR documents
  • Access HR eFiles from anywhere and any device
  • Adaptable Virtual structures for quick information access
  • Make your digital HR processes fully transparent
  • On-Prem, Private Cloud, SaaS
  • Verifiably protect HR data
  • Multi Language interface
  • Favorites function for frequently accessed records and documents
  • Desktop, Browser and Mobile access
  • Tag based searches for personel data and documents
  • Various filter and sorting options
  • Data encryption in transit
  • Data encryption at rest
  • Integrate into Microsoft Office
  • Archive documents with retention periods in line with audit requirements
  • Add on: Integration with SAP, Oracle, ADP, VEDA, Atoss, Loga, Diamant, ...
  • Add on: Cognitive Services for stricter compliance with GDPR, California Consumer Privacy Act, Quebec Bill 64, and more

Digital Case Management

Designed to support a complex process that requires a combination of human tasks and electronic workflow, such as Legal cases, Corporate Registration, an incoming application, a submitted claim, a complaint, or a claim that is moving to litigation.

Project approvals, service cases, risk assessments: There are countless processes that keep requiring you to deviate from the standard procedure. This flexibility is a prerequisite for productive, service-oriented work that contributes to your company’s overall performance. 

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Ensure process quality

Maintain an overview of all cases and constantly optimize service cases and core processes.

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Boost service quality

Gain new customers and their loyalty by quickly and flexibly managing cases to give customers information at any time.

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Work more intelligently

Manage all cross-area case work with one software solution and boost your team’s productivity.

Avoid compliance risks

Transparently document all work done in case steps and thereby demonstrate compliance throughout the company with laws such as the EU GDPR. 

Transparent collaboration

Manage cases and all related documents across departments transparently and thereby prevent complex convoluted inquiries and duplicate work.

Boost profitability

Make it easier for employees to adapt cases by enabling them to immediately find processes and documents in the right context and are automatically reminded of deadlines.

Better customer service

Ensure daily responses to customer inquiries, flexibly structure cases according to the matter & provide immediate case status updates.

Mobirise Website Builder
  • Manage all cross-area case work with one solution and boost your team’s productivity.
  • Maintain an overview of all cases and constantly optimize service cases and core processes.
  • Ensure daily responses to customer inquiries, flexibly structure cases according to the matter & provide immediate case status updates.
  • Manage cases and all related documents across departments transparently and thereby prevent complex convoluted inquiries and duplicate work
  • Make it easier for employees to adapt cases by enabling them to immediately find processes and documents in the right context and are automatically reminded of deadlines
  • Automate recurring tasks such as approving or reviewing customer orders with Doxis4: No one in your team forgets a step. Everyone can directly find the right processor for next task and move the process along faster

Automated Invoice Processing

Intelligent Invoice Automation

Is a solution for fast, transparent, and secure processing of inbound invoices.
The solution covers the reading, review, approval and posting of invoices and simplifies controlling.

Keep track of all financial obligations, the invoice status, the liquidity required, etc. , respond directly to inquiries from suppliers and employees. You can trigger further verification and approval processes in the invoice ledger.
All important information required for invoice release can be found easily

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The advantages

  • Improve profitability
  • Improve liquidity planning 
  • Improve resource utilization
  • Stay compliant
  • Invoice status at a glance
  • Find emails, quotations, orders, etc. in the invoice context
  • All formats: paper, PDF, XML, XRechnung, ZUGFeRD 2.0, etc.
  • Supports a wide range of currencies and up to 13 languages
  • Account assignment information, such as the cost center or G/L account, is determined automatically to support accountants in selection of an account
  • Boost team productivity
  • Shorter processing times, higher quality
  • Lower costs
  • Automatically post invoices (for Invoices with PO references)
  • Transparent digital invoice ledger
  • Automatic reminders for review and posting deadlines
  • Deep integration with SAP & connection to any ERP & financial accounting system
  • Integrated data warehouse with extensive reports
  • For invoices with & without a PO reference (including automatic posting), single, partial, collective & final invoices

Certified security

From invoice receipt to posting, the solution offers transparency and security: The software documents all steps and archives these with the related documents in an audit-proof manner.
With the certified solution, you are able to demonstrate to auditors and authorities that you are always operating in compliance with records management and archiving guidelines, eInvoice requirements, etc.
This also applies to outgoing documents such as confirmation of receipt, which the solution automatically issues for you.

Quality Management

Structured process-based management
of Quality Management documents and data

Documented quality assurance is essential for many industries such as aviation and aerospace, automotive, food, technology, and pharmaceuticals. In many cases, ISO standards lay out how quality compliance must be documented.

QM is an electronic, ISO-compliant quality manual. It offers location-independent access to quality management documents, such as procedural documentation, forms, and checklists. It also helps QM employees to create, manage, maintain, and publish all QM documents in a consistent manner with read confirmation function providing proof that employees have acknowledged new QM documents.

The web-based QM Manual can be viewed and modified from any location or device; it comes equipped with an ISO-compliant structure that can be adapted to your internal compliance structures at any time.

Right out of the box, your QM manual is compliant with:

ISO 9001 : 2015  

Minimum requirements of a QM system

ISO 14001:2015  

Environmental management systems

ISO 27001  

Basic IT protection

ISO 13485:2016 

Medical devices

Applicable in other areas

The ISO 9001:2015-compliant structure provided can be modified to suit QM manuals for specialized areas, such as environmental protection, labor laws, energy, and data security.

Document feedback

Workflow-based process for soliciting and reviewing feedback. When a suggestion is accepted, the document is routed through the editing workflow.

Controlling

All actions taken throughout the entire workflow are logged, all editing and publication steps by the QM employee and the acknowledgement of employees are seamlessly traceable.

The advantages

  • Access the QM manual from all locations
  • Use the integrated editing system for release & deadline management
  • Archive all QM manual versions in an audit-proof way
  • Streamline your ISO (re-)certifications
  • Multi Language interface
  • Tag based storage and searches for data and documents
  • Favorites function for frequently accessed records and documents
  • Data encryption at rest
  • Deploy an ISO-compliant structure out of the box
  • Log all QM documents & processes
  • Workflow-based deviation management
  • Automatic workflows for managing & publishing all QM documents
  • Desktop, Browser and Mobile access
  • Various filter and sorting options
  • On-Prem, Private Cloud, SaaS
  • Data encryption in transit
North America

Ottawa, Canada

+1 343-988-3811
info@informatechs.com

INFORMATION, AUTOMATION, INTELLIGENCE

EMEA 

Amman , Riyadh

info@informatechs.com